Managing Coronavirus Federal Aid

Posted on Apr 9, 2020 in Featured, Latest

Managing Coronavirus Federal Aid
Four Coronavirus bills have been signed into law. These bills provide significant resources for citizens and state governments to deal with the Coronavirus public health emergency and the impact of the health emergency on Hawaii’s people and the economy.

    1. Coronavirus Preparedness and Response Supplemental Appropriation Act, 2020 (HR 6074; PL 116-123), signed into law on March 6, 2020;
    2. Families First Coronavirus Response Act, 2020 (HR 6201, P.L. 116-127), signed into law on March 18, 2020; and
    3. The Coronavirus Aid, Relief, and Economic Security (CARES) Act (HR 748, P.L. 116-136), signed into law on March 27, 2020.
    4. Paycheck Protection Program and Healthcare Enhancement Act (HR 266, P.L. 116-139), signed into law on April 24, 2020.

Pandemic Response Accountability Committee (PRAC):
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) created the PRAC composed of federal Offices of Inspector General to “promote transparency and conduct and support oversight of covered funds and the Coronavirus response to: 1) prevent and detect fraud, waste, abuse and mismanagement and 2) mitigate major risks that cut across program and agency boundaries.”

Coronavirus federal aid is being made available in three ways:

      1. By disbursement to individuals, businesses and non-profits:
        The State of Hawaii has a limited role with this method of aid disbursement.
      2. By changes to certain criteria of state-run federal programs:
        Most Coronavirus Federal Aid will be provided to the state and individuals through changes to federal program criteria such as changes to eligibility requirements, cost-share, or providing access to federally administered programs.
      3. By award from a federal funding agency to a state department as either a new federal award or a supplement to an existing award.

The following additional actions are being taken to manage COVID-19 awards for state departments:

      • B&F is identifying Coronavirus federal aid appropriated for Hawaii in the three federal bills and the state recipient department using FFIS (Federal Funds Information for States) and other information sources.
      • B&F is contacting recipient departments to make sure they are aware of the funding opportunities and are taking necessary actions to receive the enhanced aid.
      • Receipt of each award notice is recorded by the prime recipient in the State’s DataMart/Federal Award Management System (FAMS) and reviewed by B&F.
      • B&F is rushing approvals to expedite the posting of the federal funds in the award’s appropriation account so that expenditures can be made by the state program as quickly as possible.  Finance Memorandum No. 20-07, Expedited Processing of COVID-19 Funds has been issued to all State departments with instructions on steps to take to expedite approvals.
      • B&F is maintaining a report of the COVID-19 awards appropriated for the State of Hawaii and awards received by State departments and will update below reports as new information is made available.

This report lists funding for resources to deal with the Coronavirus Pandemic that have been allocated to Hawaii in the four coronavirus bills.

This report lists awards that have been awarded to Hawaii State Departments to date as appropriated in the four coronavirus bills.


September 2020 Report

August 2020 Report

July 2020 Report

June 2020 Report

June 2020 Revised Report “Covid-19 Awards Received by Hawaii State Departments – Revenue, Expenditure, Encumbrance Balance Report v2”



The Unemployment Trust Fund (UTF): State Insolvency and Federal Loans to States
Due to the impact of the COVID-19 public health emergency, states may have insufficient funds to pay for unemployment compensation benefits. Federal law, which requires states to pay these benefits, provides a loan mechanism within the unemployment trust fund framework that an insolvent state may opt to use to meet its unemployment benefit payment obligations. States must pay back these loans. If the loans are not paid back quickly, states may face interest charges and the states’ employers may face increased rates until the loans are repaid. For more information on this program can be found here.

Hawai‘i has taken a loan to pay unemployment benefits. Information on this loan can be found here.”

SNAP¹ Benefits- Emergency Allotments²
As of September 14, 2020:
Month Enter on EBT Card     Amount                  No. of Households
May 2020                                  $29,087,729          127,622
June 2020                                  $13,969,699           64,495
July 2020                                   $13,670,908           63,805
August 2020                             $13,507,047           63,273
September 2020                      $14,288,334          64,339

                                                   $84,523,717           383,534
1 SNAP = Supplementary Nutrition Assistance Program                     
2 Authorized by The Families First Coronavirus Response Act of 2020

As of October 09, 2020:
SNAP Households
                                        Non-SNAP Households
Number of Students:   95,810                       Number of Students:   95,707
Number of families:     54,670                       Number of families:     62,288
Benefit amount:          $30,454,938               Benefit amount:          $30,733,550

1 The Families First Coronavirus Response Act of 2020 provides the Secretary of Agriculture authority to approve state agency plans for temporary emergency standards of eligibility and levels of benefits under the Food and Nutrition Act of 2008. Children who would receive free or reduced-price meals under the Richard B. Russell National School Lunch Act if not for the school closure are eligible under this provision.

U.S. Small Business Administration (SBA) Paycheck Protection Program (PPP)
1st Round:
Hawaii approvals through April 16, 2020:
Approved Loans: 11,553     Approved Amount: $2,046,450,982

2nd Round:
Hawaii approvals April 27, 2020 through May 8, 2020:
Approved Loans: 10,414     Approved Amount: $487,023,393

Total Approvals to Date (both rounds of PPP funding and cancellations):
Hawaii approvals as of August 08, 2020:
Approved Loans: 25,097  Approved Amount: $2,478,864,703

U.S. Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL)
Hawaii approvals as of October 19, 2020
Approved Loans: 18,302     Approved Amount: $955,527,899

U.S. Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL) Advance Loan Program
Hawaii approvals as of July 15, 2020:
Processed Loans: 28,476     Total Approved Amounts: $83,176,000

U.S. Treasury, IRS Economic Impact Payments
Hawaii approvals as of August 28, 2020:
Number of EIP Payments: 727,723   Total Amount of EIP Payments: $1,227,210,226

HHS Provider Relief Fund
Dept. of Health and Human Services-Health Resources and Service Administration, Provider Relief Fund to Rural Providers:
The CARES Act and the Paycheck Protection Program and Health Care Enhancement Act provided $175 billion in relief funds to hospitals and other healthcare providers on the front lines of the coronavirus response. This dataset represents the list of providers that received a payment from the General Distribution, High Impact Targeted Allocation, Safety Net Hospitals, Rural Targeted Allocation and/or the Skilled Nursing Facility Targeted Allocation of the Provider Relief Fund and who have attested to receiving one or more payments and agreed to the Terms and Conditions as of October 19, 2020:
Number of Hawai‘i Providers that received payments: 2197
Total Payments: $247,077,850

USDA Coronavirus Food Assistance Program 1
The Coronavirus Food Assistance Program provides financial assistance to producers of agricultural commodities that gives them the ability to absorb sales losses and increased marketing costs associated with the COVID-19 pandemic.
Hawaii as of October 25, 2020:
Total Payments: $17,117,470  No. of Approved Applications: 683
Specialty Crops:  $11,487,377   No. of Approved Applications: 376
Livestock:  $4,676,444  No. of Approved Applications: 260
Aqua Nursery Flora: $887,027  No. of Approved Applications:  61
Dairy: $66,622  No. of Approved Applications:  2

USDA Coronavirus Food Assistance Program 2
Coronavirus Food Assistance Program 2 or CFAP 2, provides producers with financial assistance that gives them the ability to absorb some of the increased marketing costs associated with the COVID-19 pandemic. The number of applications on this summary includes approved applications only. The payment figure represents payments disbursed.
Hawaii as of October 25, 2020:
Total Payments: $9,992,966  No. of Approved Applications: 461
Sales Commodities: $7,910,554  No. of Approved Applications: 344
Livestock:  $2,062,053  No. of Approved Applications: 136
Eggs/Broilers:  $20,359  No. of Approved Applications: 6

Aviation Payroll Support Program
The Payroll Support Program, under the CARES Act, provides payroll support to passenger air carriers, cargo air carriers, and certain contractors for the continuation of payment of employee wages, salaries, and benefits.
Hawaii Agreements as of October 5, 2020:

Hawaii Passenger Carriers Participants:
Anticipated Payroll Support:  Total Participants: 7     Total Amount: $307,408,762

Hawaii Cargo Airlines Participants:
Anticipated Payroll Support:  Total Participants: 2     Total Amount: $15,949,128

Hawaii Contractor Participants:
Anticipated Payroll Support:  Total Participants: 1       Total Amount: $57,013

State of Hawaii Resources

  1. Coronavirus Relief Fund Award- Subrecipient Guide (Prepared by the Department of the Attorney General)
    The Coronavirus Relief Fund (CRF) was established through the CARES Act as payments to State, Local, and Tribal governments to navigate the impact of the COVID-19 outbreak. Hawaii has received $1.25 billion in CRF funding, with the Office of the Governor and the City and County of Honolulu as “Prime Recipients.” All entities – e.g. state departments and agencies – that receive CRF awards from the Prime Recipients are “Sub-Recipients” of CRF.  This Guide – prepared by the Department of Attorney General and the Department of Budget & Finance – is designed to assist Sub-Recipients of CRF funds allocated to the Office of the Governor in complying with key legal and regulatory requirements associated with the management and use of CRF funds. It explains eligibility and reporting requirements, as well as oversight and accountability framework.
  2. The Hawaii Data Collaborative (HDC)- COVID19 Landing Page
    To ensure both usefulness and transparency of the data, HDC has created a federal funds landing page where individuals can download the most recent information and track progress utilizing several different data visualization tools. The HDC has partnered with the Office of Federal Awards Management (OFAM) to review and cross check award and expenditure information received from state departments and agencies. HDC is also partnering with government and private sector partners such as the House Select Committee on COVID-19 Economic and Financial Preparedness, the Department of Budget and Finance, the Department of Business, Economic Development & Tourism and all of the counties to communicate and track and monitor federal awards statewide that have been received in response to the pandemic.


State of Hawaii Memorandums

EM 20-06: Update on Management of the Coronavirus Relief Fund Award

EM 20-04: Management of the Coronavirus Relief Fund

FM 20-07:  Expedited Processing of COVID19 Federal Funds

PC 20-09: Temporary Delegation to the Head of Purchasing Agencies to Approve Procurement Exemption, Sole Sources, Emergency Procurements, and Contract Extensions

CM 20-07: Accounting Policy to Support COVID-19 Federal Award Reporting Requirements under Sec. 15011 of the CARES Act

EM 20-03: Hawaii Economic and Community Navigator, Alan Oshima

PC 20-11: “Guidance: Contractor Responsibility Guidance During COVID-19 Crisis”

CM 20-15 Reporting of Data on COVID-19 Activity

Establishment of New Revenue Source Code 0583 (Federal COVID19 Funds)

How Long do COVID-19 Pandemic Records Need to Be Kept?

Federal Memorandums

M-20-11: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronarivus (COVID-19)

M-20-17: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronarivus (COVID-19) due to Loss of Operations

M-20-20: Repurposing Existing Federal Financial Assistance Programs and Awards to Support the Emergency Response to the Novel Ocronavirus (COVID-19)

M-20-21: Implementation Guidance for Supplemental Funding Provided in Response to the Coronavirus Disease 2019 (COVID-19)

GAO-20-625: COVID19 Opportunities to Improve Federal Response and Recovery Efforts