Managing Coronavirus Federal Aid

Posted on Apr 9, 2020 in Featured, Latest


Managing Coronavirus Federal Aid
Four Coronavirus bills have been signed into law. These bills provide significant resources for citizens and state governments to deal with the Coronavirus public health emergency and the impact of the health emergency on Hawaii’s people and the economy.

    1. Coronavirus Preparedness and Response Supplemental Appropriation Act, 2020 (HR 6074; PL 116-123), signed into law on March 6, 2020;
    2. Families First Coronavirus Response Act, 2020 (HR 6201, P.L. 116-127), signed into law on March 18, 2020; and
    3. The Coronavirus Aid, Relief, and Economic Security (CARES) Act (HR 748, P.L. 116-136), signed into law on March 27, 2020.
    4. Paycheck Protection Program and Healthcare Enhancement Act (HR 266, P.L. 116-139), signed into law on April 24, 2020.


Pandemic Response Accountability Committee (PRAC):
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) created the PRAC composed of federal Offices of Inspector General to “promote transparency and conduct and support oversight of covered funds and the Coronavirus response to: 1) prevent and detect fraud, waste, abuse and mismanagement and 2) mitigate major risks that cut across program and agency boundaries.”

Coronavirus federal aid is being made available in three ways:

      1. By disbursement to individuals, businesses and non-profits:
        The State of Hawaii has a limited role with this method of aid disbursement.
      2. By changes to certain criteria of state-run federal programs:
        Most Coronavirus Federal Aid will be provided to the state and individuals through changes to federal program criteria such as changes to eligibility requirements, cost-share, or providing access to federally administered programs.
      3. By award from a federal funding agency to a state department as either a new federal award or a supplement to an existing award.
      • The State of Hawaii has policies, procedures and electronic systems in place to manage federal awards that are described at  The primary purpose of these policies, procedures and systems are to meet the compliance requirements established by the Ofice of Management and Budget and codified in 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and any additional requirements included in individual award notices.
      • The central service state departments involved in federal award management are the Departments of Budget and Finance (B&F) and Accounting and General Services (DAGS).  The State Procurement Office is also involved.

The following additional actions are being taken to manage COVID-19 awards for state departments:

      • B&F is identifying Coronavirus federal aid appropriated for Hawaii in the three federal bills and the state recipient department using FFIS (Federal Funds Information for States) and other information sources.
      • B&F is contacting recipient departments to make sure they are aware of the funding opportunities and are taking necessary actions to receive the enhanced aid.
      • Receipt of each award notice is recorded by the prime recipient in the State’s DataMart/Federal Award Management System (FAMS) and reviewed by B&F.
      • B&F is rushing approvals to expedite the posting of the federal funds in the award’s appropriation account so that expenditures can be made by the state program as quickly as possible.  Finance Memorandum No. 20-07, Expedited Processing of COVID-19 Funds has been issued to all State departments with instructions on steps to take to expedite approvals.
      • B&F is maintaining a report of the COVID-19 awards appropriated for the State of Hawaii and awards received by State departments and will update below reports as new information is made available.

This report lists funding for resources to deal with the Coronavirus Pandemic that have been allocated to Hawaii in the four coronavirus bills.

This report lists awards that have been awarded to Hawaii State Departments to date as appropriated in the four coronavirus bills.

June 2020 Report

June 2020 Revised Report “Covid-19 Awards Received by Hawaii State Departments – Revenue, Expenditure, Encumbrance Balance Report v2”


SNAP¹ Benefits- Emergency Allotments²
As of July 10, 2020:
Month Enter on EBT Card     Amount                  No. of Households
May 2020                                  $29,087,729          127,622
June 2020                                  $13,969,699           64,495
July 2020                                   $13,670,908           63,805
                                                    $56,728,336          255,922                                                    

1 SNAP = Supplementary Nutrition Assistance Program                     
2 Authorized by The Families First Coronavirus Response Act of 2020

As of July 10, 2020:
SNAP Households
                                        Non-SNAP Households
Number of Students:   44,202                       Number of Students:   49,327
Number of families:     23,264                       Number of families:     28,823
Benefit amount:          $15,792,331               Benefit amount:          $17,644,919

1 The Families First Coronavirus Response Act of 2020 provides the Secretary of Agriculture authority to approve state agency plans for temporary emergency standards of eligibility and levels of benefits under the Food and Nutrition Act of 2008. Children who would receive free or reduced-price meals under the Richard B. Russell National School Lunch Act if not for the school closure are eligible under this provision.

U.S. Small Business Administration (SBA) Paycheck Protection Program (PPP)
1st Round:
Hawaii approvals through April 16, 2020:
Approved Loans: 11,553     Approved Amount: $2,046,450,982

2nd Round:
Hawaii approvals April 27, 2020 through May 8, 2020:
Approved Loans: 10,414     Approved Amount: $487,023,393

Total Approvals to Date (both rounds of PPP funding and cancellations):
Hawaii approvals as of July 31, 2020:
Approved Loans: 24,914     Approved Amount: $2,477,975,867

U.S. Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL)
Hawaii approvals as of July 3, 2020
Approved Loans: 13,970      Approved Amount: $787,482,700

U.S. Small Business Administration (SBA) Economic Injury Disaster Loan (EIDL) Advance Loan Program
Hawaii approvals as of July 3, 2020:
Processed Loans: 27,026  Total Approved Amounts: $79,014,000

U.S. Treasury, IRS Economic Impact Payments
Hawaii approvals as of July 17, 2020:
Number of EIP Payments: 720,209   Total Amount of EIP Payments: $1,216,060,766

HHS Provider Relief Fund
Dept. of Health and Human Services-Health Resources and Service Administration, Provider Relief Fund to Rural Providers:
The CARES Act and the Paycheck Protection Program and Health Care Enhancement Act provided $175 billion in relief funds to hospitals and other healthcare providers on the front lines of the coronavirus response. This dataset represents the list of providers that received a payment from the General Distribution, High Impact Targeted Allocation, Safety Net Hospitals, Rural Targeted Allocation and/or the Skilled Nursing Facility Targeted Allocation of the Provider Relief Fund and who have attested to receiving one or more payments and agreed to the Terms and Conditions as of July 27, 2020:
Number of Hawai‘i Providers that received payments: 1685
Total Payments: $206,518,311

USDA Coronavirus Food Assistance Program
The Coronavirus Food Assistance Program provides financial assistance to producers of agricultural commodities that gives them the ability to absorb sales losses and increased marketing costs associated with the COVID-19 pandemic.
Hawaii as of August 10, 2020:
Total Payments: $5,944,983.23  No. of Approved Applications: 334
Specialty Total Payments: $2,981,511.09
Livestock Total Payments: $2,963,472.14

Aviation Payroll Support Program
The Payroll Support Program, under the CARES Act, provides payroll support to passenger air carriers, cargo air carriers, and certain contractors for the continuation of payment of employee wages, salaries, and benefits.
Hawaii Agreements as of July 23, 2020:

Hawaii Passenger Carriers Participants:
Anticipated Payroll Support:  Total Participants: 7     Total Amount: $298,817,728
Anticipated Note:                     Total Participants: 1     Total Amount: $57,737,972

Hawaii Cargo Airlines Participants:
Anticipated Payroll Support:  Total Participants: 2     Total Amount: $15,949,128

State of Hawaii Memorandums

EM 20-06: Update on Management of the Coronavirus Relief Fund Award

EM 20-04: Management of the Coronavirus Relief Fund

FM 20-07:  Expedited Processing of COVID19 Federal Funds

PC 20-09: Temporary Delegation to the Head of Purchasing Agencies to Approve Procurement Exemption, Sole Sources, Emergency Procurements, and Contract Extensions

CM 20-07: Accounting Policy to Support COVID-19 Federal Award Reporting Requirements under Sec. 15011 of the CARES Act

EM 20-03: Hawaii Economic and Community Navigator, Alan Oshima

PC 20-11: “Guidance: Contractor Responsibility Guidance During COVID-19 Crisis”

CM 20-15 Reporting of Data on COVID-19 Activity

Establishment of New Revenue Source Code 0583 (Federal COVID19 Funds)

Federal Memorandums

M-20-11: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronarivus (COVID-19)

M-20-17: Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronarivus (COVID-19) due to Loss of Operations

M-20-20: Repurposing Existing Federal Financial Assistance Programs and Awards to Support the Emergency Response to the Novel Ocronavirus (COVID-19)

M-20-21: Implementation Guidance for Supplemental Funding Provided in Response to the Coronavirus Disease 2019 (COVID-19)

GAO-20-625: COVID19 Opportunities to Improve Federal Response and Recovery Efforts